Manage Construction Document Control Across Every Project
ProjectTeam.com is a construction management software platform that centralizes every project document with version control, audit trails, and role-based access.
Take Control of Your Project Documentation
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Standard Forms
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No-Code Customizations
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Reports & Dashboards
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Field-Ready Access
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Audit Trails & Version Control
Construction industry-standard forms, ready on day one
Every construction project runs on documents. ProjectTeam.com is built to match how your organization manages them.
The platform comes with the industry-standard forms your team depends on out of the box, and every one of them is configurable to match your processes without writing a line of code.
Standard forms available out of the box, with unlimited customization options to extend each one, include:
- Drawings
- Field Reports
- Punch Lists
- RFIs
- Specifications
- Submittals
- No-Code, Customizable Forms
Each form carries the same core tools: visual workflows, action item assignment, drag-and-drop attachments, collaborative comments, and reference links.
A full activity history is tracked on every form, so you always know who made a change and when. Need something more tailored? See how customizations let you build on top of these standards.
Configure document workflows to match the way you work
Administrators in ProjectTeam.com configure forms, fields, workflows, and field-level permissions directly from the interface, at no additional cost, without writing a line of code.
Two capabilities available for them to use:
1. Add custom fields to existing forms
Add text fields, dates, tables, picklists, checkboxes, numbers, and more to any standard form. Field-level security permissions are assigned by group and user so only the appropriate people see your fields.
2. Create custom forms
Build project-specific or company-wide forms for any document type your projects require. Every custom form inherits the same workflows, comments, action items, reference links, and attachments as standard forms.
The platform adapts to your document standards.
Turn document data into project decisions
Document control produces a record. Reports make that record useful. ProjectTeam.com includes pre-built reports for every document type and a drag-and-drop report builder for any custom output your organization requires.
Field-level permissions carry forward from forms into reports. If a user cannot see a field on the form, it does not appear in their reports.
Reports in ProjectTeam.com give you a real-time, interactive view of your data, and can be formatted to match your organization's brand and standards.
For sharing outside the platform, any report exports to:
- RTF (Typically MS Word)
- MS Excel
- CSV
Reports you run regularly can be scheduled for automatic delivery to any email address on a recurring cadence. Custom fields and custom forms are available in reports immediately after they are created.
All construction project information available at your fingertips
ProjectTeam.com works across every device your team uses in the field and in the office. The interface is fully responsive, adjusting to your device and browser for an optimal experience whether you are on a laptop, tablet, or phone.
Field teams use the platform for construction field reporting, photo documentation, and real-time access to current project documents without returning to the office.
Specific capabilities on mobile include:
- Use your device camera to capture photo documentation that uploads directly and associates with the relevant form or project location
- Use voice-to-text to speak directly into your device and translate words to text in any field
- Create, view, and edit any form or document on the go and share with other members
No matter where you are, you always have access to the latest project documentation.
A complete record of every document, every action, every version
When a change order dispute surfaces or a compliance review is triggered, the question is always the same: what does the record show? Construction document control depends on that record being complete and immediately accessible.
ProjectTeam.com maintains a full audit history on every form and document in the system. Every action is timestamped and attributed to a specific user, including:
- Creation, edits, and resubmissions
- Approvals and rejections
- Version supersessions on drawings, RFIs, and submittals
The current version of every document is always clearly identified. Prior versions remain in the record and are accessible at any time.
Role-based permissions and field-level security ensure the right people see the right documents. Administrators configure access without writing code or submitting a support request.
For federal programs and government agencies, ProjectTeam.com is FedRAMP authorized, meeting the compliance and security requirements of the most demanding capital programs.
Document Control Forms & Features
ProjectTeam.com comes with industry-standard forms ready on day one. Extend the default functionality by adding custom fields to standard forms or creating new form types entirely. Every document on your project has a place in the system and a complete history behind it.
Drawings
Upload drawing sets in seconds using OCR tools that extract sheet numbers and titles automatically. Collaborate with your team directly on the form.
Field Reports
Keep a record of everything that happens on your job site with construction field reporting tools built for the office and the field.
Punch Lists
Create clear and complete punch lists in the office or in the field. Assign due dates and monitor progress.
RFIs
Generate and route RFIs with users on your project to expedite the RFI process and maintain a complete correspondence record.
Specifications
Manage your specifications by division and distribute them to everyone involved in your project.
Submittals
Keep your submittals in searchable logs and track reviewer actions and revisions at every step.
File Management
Organize your project files into folders and subfolders and share them with other users.
Photo Documentation
Upload photos from your computer or take photos with your device's camera and organize them into albums.
Custom Forms
Build form types and fields to manage everything that happens across all of your projects.
Frequently Asked Questions About Construction Document Control
What is construction document control?
Construction document control is the process of managing which version of a project document is current, who has access to it, who reviewed or approved it, and what the complete record shows over the life of a project. It covers version control, distribution management, review routing, access permissions, and audit trail documentation.
Document control is a core capability of ProjectTeam.com, a construction management software platform built to manage the full scope of project activity.
Learn how our platform supports document control, as well as cost control, schedule tracking and reporting.
What does a document controller do in construction, and how does ProjectTeam.com support them?
A document controller in construction is responsible for managing the flow of project documents, making sure the right versions reach the right people, that reviews and approvals are tracked, and that the complete record is maintained for the life of the project. On large capital programs, this is a dedicated role. On smaller projects, those responsibilities often fall to a project manager or owner's representative.
ProjectTeam.com is built to support that function directly. Configurable workflows route documents through review and approval sequences automatically. Every action is timestamped and attributed to a specific user. Version history is maintained on every form and document. The system does the tracking so document controllers spend less time chasing status and more time managing the work.
What are popular document control features in ProjectTeam.com?
Five popular features related to construction document control in ProjectTeam.com include the ability to:
- Track every version of a drawing, RFI, or submittal with a full revision history.
- Route documents through configurable visual approval workflows.
- Upload hundreds of drawings in seconds using OCR tools that extract sheet numbers and titles automatically.
- Assign action items to send automatic notifications and track progress.
- Add comments on forms to collaborate with internal and external team members.
How do document control features work in reporting?
All forms and fields you have access to on projects are available in reports and dashboards. ProjectTeam.com includes approximately 55 out-of-the-box reports you can use or clone as a starting point for custom outputs. Data can be filtered, sorted, and grouped in any configuration.
Field-level permissions applied to your forms carry forward to reports and dashboards. Users only see data their role permits. Reports can be exported to PDF, RTF, MS Excel, or CSV, and scheduled for automatic delivery on a recurring cadence.
Can I create custom document types?
Yes. Administrators on ProjectTeam.com can build custom form types for any document a project or organization requires. There is no limit on the number of custom fields and forms.
Custom fields include, but are not limited to, text, numbers, dates, picklists, and tables. All custom fields are available in reports and integrations immediately after they are created.
After building custom forms, you can share them with other members of your team. Custom forms include the same workflow, commenting, action item, attachment, and reporting tools as standard forms.
How is ProjectTeam.com different from other construction document control software?
Most construction document control systems are built around a single organization as the account owner. Every other party on the project operates within that organization's environment, on their terms. ProjectTeam.com is built differently.
Every organization on the platform controls their data and shares on their terms. Owners have direct access to current project documentation without routing requests through the general contractor. No document lives in someone else's system by default.
The platform is also fully configurable by your own administrators, including workflows, fields, forms, and permissions, without writing code or engaging our team.
For federal programs and government agencies, ProjectTeam.com is FedRAMP authorized, meeting the compliance and security requirements of the most demanding capital programs.
How long does implementation take, and what kind of support is included?
Implementation typically averages two to three months, though timelines vary. Some organizations are up and running within days, while more complex implementations can take four to five months. The biggest factor that extends timelines is client availability to meet, gather requirements, and complete training. ProjectTeam.com is purpose-built for construction with industry-standard forms available out of the box and a no-code configuration approach refined across more than 1,500 implementations.
Customer support is included with your subscription and is available via chat, email, and phone. You also have access to an online help center with detailed answers to common questions.