Confidently manage project and program budgets and costs

Connect back to your budget through customizations

Budget and cost forms are important features of any good construction project management solution. However, other systems often fall short in helping you completely understand your project budget because they are too rigid. They have reports that match original budget information to commitments such as contracts and change orders, but what about all of the other forms that could have a cost impact? PCOs? RFIs? Directives? Custom cost forms? Sorry, you're out of luck.

We take a different approach.

We provide standard forms including budgets, budget amendments, contracts, change orders, and payment applications. Based on the approval status of each form, field data moves around your budget reports. In addition to standard forms, you can customize your projects to track more data in two different ways:

1. Add custom fields to existing forms

Administrators from your organization can add fields, hide fields, and reorder fields on standard forms. Custom field options include account code lists, currency fields, checkboxes, and more. Each custom field added can be included in your financial reports to help you better understand what's happening on your projects.

2. Create custom forms

When building custom forms, you have two options; build project-specific forms or build company forms. In either case, you can build forms that include budget-related fields including an account code. Once an account code is added, it auto-relates to the budget items that match that same account code. Every custom form you build inherits the same features as the standard forms including attachments, activity tracking, comments, action items, and as-of historical views.

Better understand project risks with detailed reports

The report and dashboard tools in ProjectTeam.com help you relate budget and cost data in a consolidated view. You can run prebuilt, system reports or create custom reports to meet unique requirements. 

Sample reports include:

• Anticipated cost report
• Contract status report
• Contract change order report
• Potential change order details report

Reports can be formatted to your organizational standard or industry standards. For example, payment application reports can be run that print data formatted for the AIA G702 (Application and Certificate for Payment) and AIA G703 (Continuation Sheet) forms.

Running reports in ProjectTeam.com gives you a real-time, interactive view of your data. However, any report can also be exported to file types including:

• PDF
• RTF (Typically MS Word)
• MS Excel
• CSV

The easy export ability allows you to include decision-making data in presentations, meetings, and reviews. If there are reports you find yourself regularly exporting, you can set a schedule to have specific reports automatically delivered to any email address on a recurring day and time of your choosing.

Eliminate redundant data entry with accounting integrations

ProjectTeam.com is a best-in-class construction project management solution that has standard form types including budgets, contracts, change orders, payment applications, and more. Project management solutions are used to track everything that happens on your projects, including items that don't ultimately become approved.

In addition to project management solutions, construction organizations use accounting software to track approved costs, transactions, taxes, bills, receipts, and other financial needs. Many organizations that use ProjectTeam.com as their project management solution integrate with their accounting software. 

ProjectTeam.com can integrate with the most popular accounting systems used by construction organizations including QuickBooks Online, Sage 100, Sage 300,  Oracle JD Edwards, and many others.

Common integration rules include:

• Create a job in your accounting software, automatically set up a project in ProjectTeam.com
• Set up cost codes and categories in your accounting software, automatically create account codes in ProjectTeam.com
• Finalize estimates in your accounting software, automatically create budget items in ProjectTeam.com
• Create prime contracts in your accounting software, automatically create contracts in ProjectTeam.com
• Approve change orders in ProjectTeam.com, automatically create commitments in your accounting software
• Approve payment applications in ProjectTeam.com, automatically create AP invoices in your accounting software

There are many benefits of integrating ProjectTeam.com with your accounting software including streamlined approval of time-sensitive data, reduced human error, and increased communication between teams.